Services & Events Coordinator

City on a Hill Melbourne


Throughout our journey, God has done incredibly more than we could ever think or imagine. We have seen hundreds of men and women find new life in Christ and enter the waters of baptism. We have celebrated with those who have reconnected back to following Jesus. We’ve seen God inspire leaders and volunteers to care for the poor and marginalised, pioneer new ministries, train leaders, equip and send out missionaries near and far, and open many doors for the gospel.

Since our inception, we have witnessed a special work of God’s grace. We are now a movement of eight churches, across five cities, united together by a vision to reach 10 cities with the beauty, truth and relevance of Jesus by planting 50 churches.

City on a Hill is a movement of men, women and children, united by a simple mission:

To know Jesus and make Jesus known


The Services and Events Coordinator will play a key leadership role on the Ministry team at City on a Hill Melbourne. The successful applicant will lead the coordination of Sunday services and special events which engage men, women, and children with the beauty, truth and relevance of Jesus. The Services and Events Coordinator will be a paid role of 2 days per week, based in Melbourne, and will report directly to the Director of Ministry.

The Services and Events Coordinator will be well organised and gifted in working with a diverse group of people. They will be responsible for bringing together various contributors, leaders, and resources which enable Sunday services and special events to take place with excellence.


  1. Sunday volunteer and teams recruitment, coordination, and care
    – Work together with the Director of Ministry to drive unified recruitment initiatives for future volunteers on a Sunday (e.g. Volunteer Open Days and Events, calls to new members to help them explore serving, Info Packs, etc).
    – Coordinate team leaders for Sunday services, ensuring service teams are informed and well-resourced for Sundays, and that there is synergy across all areas.
    – Be a key driver of community, connection, and engagement amongst Sunday services volunteers, establishing a sense of team.
    – Ensure communication is taking place across different teams and leaders on a Sunday.
    – Be a point of connection for new members who are exploring serving, assisting them in connecting them with service team leaders.
    – Oversee the service management team for Sunday services.
  2. Venue management and liaising for Sunday services
    – Oversee venue access for Sundays services.
    – Be the point of liaison between City on a Hill and HOYTS for bookings, access, other management needs, and any troubleshooting.
    – Oversee venue bump in/bump out.

  3. Communication needs for Sundays
    – Coordinate in-service communication needs (eg. printing of booklets, banners, side-boards, etc)
  4. Logistics on Sundays and special events
    – Oversee the placement, access and care of all non-production-related gear in HOYTS (e.g. banners, City Kids gear, communion cups, trolleys, Bibles, change tables for parents area, etc.).
    – Lead the coordination of the various logistics needed and processes to make Sunday services and special events happen.
  5. Venue bookings for special services and events
    – Liaise and make venue booking for special events (e.g. anniversary service, conferences, digital content in special locations, etc.).
  6. Service and special events administration
    – Manage rostering and service planning via ‘Planning Centre Online’ for services and special events (eg. scheduling of service leaders, preachers, communion distributors, etc).


  1. A demonstrated passion for Jesus, his church and his mission.
  2. Fulfil the character qualifications outlined for a deacon in 1 Timothy 3:8-13.
  3. Alignment with the vision, mission and cultural distinctives of City on a Hill.
  4. Strong administrative and organisational skills.
  5. Ability to recruit, train and develop volunteer teams.
  6. Excellent communication with volunteers, guests, staff and key stakeholders.
  7. Excellent professional skills including: time management, efficiency, work capacity, project management, organisation and team leadership.
  8. Ability to maintain trust, discretion and confidentiality when handling sensitive personal and church information.


All City on a Hill staff must hold a current Victorian Working with Children Check, a National Police History Check that returns no disclosed outcomes that would exclude you from the role, and uphold the standards outlined in the Anglican Church of Australia Faithfulness in Service code of personal behaviour for church workers.


To apply for the role please send your current resume along with an application letter addressing the key skills, gifting and character requirements to Please also include contact details of at least two referees most familiar with your relevant skills to this role.

For more information please contact us on 03 9640 0990, or email